Administrative Manager

La Jolla, CA

Full Time

Mid Level

Administrative Manager
Location: La Jolla, CA (onsite) | Type: Full-Time (hourly)
Rate: $35/hr + DOE
| Hours: Tuesday-Saturday 9:30-5:30

Are you a detail-loving multitasker who thrives on keeping things organized and running smoothly? Triple V is looking for an Administrative Manager to be the heart of our day-to-day operations. You’ll play a key role in supporting projects, people, and processes—keeping us focused, efficient, and mission-aligned.

What You’ll Do:

Be the go-to for admin support: handle calls, emails, scheduling, and clerical duties
Invoicing, data entry, and basic accounting (AP/AR)
Help Program and Development Directors with projects, processes, and manage communications
Assist with HR admin—reviewing documents, tracking training, and onboarding tasks
Maintain organized file systems, tracking team analytics/reporting, and ensure data accuracy
Assist with proposals, contracts, and office inventory
Communicating with businesses on behalf of Triple V [partnerships, leasing office, etc]
Helping track team analytics and reporting
Scheduling orders, pick ups, deliveries, etc
Time management, critical thinking, and communication
Process refinement
Jump in on special projects and ensure safety protocols are followed
Represent Triple V’s values in every interaction

What You'll Need to Succeed:

Strong writing and proofreading skills

A proactive, service-oriented mindset

Top-notch attention to detail and time management

Great communication and active listening abilities

Comfort working with diverse teams and stakeholders

A positive attitude and the ability to adapt and problem-solve on the fly

Cultural awareness and the ability to work across varied communities

Your Background:

Degree or coursework in Business, Communications, or a related field (preferred)
3+ years experience in administrative or operations-type roles
Nonprofit or mission-driven experience is a plus
Experience working with different technologies and flexibility to work within a growth environment

If you're highly organized, resourceful, and ready to support meaningful work—apply now and become a vital part of the Triple V team!

Apply for this position

Required*

Apply with Indeed

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Cover Letter

LinkedIn Profile URL:

In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!

150

What are your salary/hourly requirements for a position of this type?*

What is your availability to interview and start a new role?*

Can you show proof of your legal right to work in the United States?*

Will you now, or in the future, require sponsorship for employment visa status (e.g., H-1B visa status)?*

Are you willing to work onsite Tuesday - Saturday, 9:00 - 5:30?*

Are you able to perform the essential functions of the job for which you are applying, either with or without reasonable accommodation? (Note: We comply with the ADA, as amended, and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. Hire may be subject to passing a medical examination, and to skill and agility tests.) **

If no, describe the functions that cannot be performed. If there are no areas, please put NA below.*

Do you have any experience working with nonprofits in the past?*

Tell us about your Administrative and Office Management experience. What areas did you manage?*

Are you comfortable doing repetitive tasks including, but not limited to, timecard verification, reporting, etc.?*

Tell us about a time where you had to do research to compare vendors to find the right fit for your company? How did that turn out?*

Human Check*

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Administrative Manager

Apply for this position